2.0 Asset Information Requirements (AIR)
DISCOVER – What data is essential?
Identify the types of data required for effective asset management, including technical specifications, operational metrics, and maintenance history. Reference ISO 55000 and GFMAM guidance to determine essential information categories.
DEFINE – How should data be structured?
Establish a taxonomy and data architecture so information is organised, searchable, and reliable. Define hierarchical structures, naming conventions, and categorisation aligned with recognised AM standards.
DESIGN – What tools will manage the data?
Design the digital environment—CMMS/AMS platforms, integrations, and workflows—that captures, stores, and maintains asset information in a controlled, auditable manner.
DEPLOY – How will data be maintained?
Define governance roles, responsibilities, and update protocols that keep asset information accurate, current, and ready for operational and strategic use.
6W1H Analysis
Asset Managers, Data Owners, IT Administrators, and Maintenance Supervisors manage the information. Data includes performance trends, maintenance history, lifecycle costing, condition data, and compliance records. Storage may be on-premise, cloud, or hybrid. Updates occur in real time or on defined cycles. The purpose is reliability, compliance, and decision support. Data is collected through sensors, IoT, inspections, and CMMS input. Costs include licences, infrastructure, and data management capability.
DISCOVER
Identify necessary information such as asset ID, type, status, class, and location.
DEFINE
Establish mandatory fields and standard attributes to ensure consistency in lifecycle documentation and maintenance planning.
DESIGN
Develop a scalable digital asset register with validation rules, hierarchy structure, and integration with CMMS and ERP systems.
DEPLOY
Define processes for asset creation, modification, retirement, and quality assurance checks.
6W1H Analysis
Data Clerks, Planners, and Asset Officers maintain the register. Information includes asset specification, historical performance, and lifecycle state. Stored centrally in AMS. Updates occur when assets change state or are newly introduced. Costs include software licences, training, and system configuration.
DISCOVER
Gather information on asset positioning, plant context, and operational spatial significance.
DEFINE
Define hierarchy rules, naming conventions, and spatial relationships between locations.
DESIGN
Implement GIS-enabled systems that link physical locations with maps and facility layouts.
DEPLOY
Maintain and update spatial data as assets relocate, plants expand, or infrastructure evolves.
6W1H Analysis
GIS Specialists and Facility Managers maintain spatial data. Information includes coordinates, plant hierarchy, and spatial relationships. Updates occur during relocations or plant modifications. Costs involve GIS software and spatial data management resources.
DISCOVER
Determine grouping logic for assets by type, function, criticality, and risk.
DEFINE
Develop a detailed classification schema that supports maintenance, procurement, and risk processes.
DESIGN
Configure classification codes within AMS, CMMS, and ERP structures.
DEPLOY
Train staff on classification rules and update codes as assets evolve.
6W1H Analysis
Asset Managers and Database Administrators maintain classification. Data is stored in AMS. Reviews occur annually or during structural changes. Costs include training, validation, and system upgrades.
DISCOVER
Identify required geospatial information for asset tracking and planning.
DEFINE
Standardise spatial data formats, coordinate precision, and mapping conventions.
DESIGN
Select GIS software that integrates with AMS and supports spatial analytics.
DEPLOY
Maintain GIS datasets and update them during infrastructure changes or realignment.
6W1H Analysis
GIS Analysts and Field Technicians collect and manage spatial data. Stored in enterprise GIS and AMS platforms. Updates occur following changes in asset layout. Costs include GIS software, licences, and field data capture.
DISCOVER
Determine the required information and format for equipment tags.
DEFINE
Define technology (RFID, QR), durability standards, and data fields embedded in identification tags.
DESIGN
Deploy tagging technologies integrated with AMS and mobile scanning tools.
DEPLOY
Execute tagging campaigns and update AMS data with identification records.
6W1H Analysis
Technicians and IT Specialists manage tagging. Tags include asset IDs and relevant metadata. Installed on asset commissioning or during re-tagging events. Costs include tag hardware, printers, and system integration.